Which action is required by the Records Management Program to ensure proper governance?

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Adopting policies for records management establishes the framework that governs how records are created, classified, stored, accessed, retained, and disposed of. This is what ensures proper governance because policies clearly assign roles and responsibilities, set rules for what must be kept and for how long, and specify security and access controls as well as retention and destruction procedures. With formal policies in place, everyone in the organization follows consistent standards, ensures compliance with legal and regulatory requirements, and reduces risk from unmanaged or inconsistent recordkeeping. The other options describe specific actions or time-based requirements, but they are operational details that fall under the broader governance structure created by established policies.